Agreements & Info - Chalets & Sponsor Tables & 

PLEASE SUBMIT ON-LINE CONFIRMATION BY JULY 25TH for Bacon & Bourbon. 
​If you would prefer to call and do this over the phone, call Gina at 757-869-0664.
This is only for folks who have already reserved OR are renewing a
​chalet or sponsor table with the Festival Director. 
Some of you are new, some of you have had chalets or tables before, but in an effort to make confirmation as simple as possible for both you & us, we are trying this new "on-line" confirmation process. 

BEFORE YOU COMPLETE THE ON-LINE AGREEMENT: 
1) Review the info that was included in your email for your type of sponsorship, so you know how it all works. 
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2) We want you to know festival rules and what happens if there is a cancellation and our refund policy. Please SCROLL DOWN THIS PAGE to see the policies below that relate to sponsorships.

3) If you want to review ALL of our policies for any type of ticket please click here. 
Event Policies for Sponsors: 
Basic Rules:
  • 21 & Up only. No infants. 
  • Service animals are permitted throughout the festival grounds; however this does not include emotional support animals, therapy animals, or companion animals. Pets are not allowed and will be turned away. Only legitimate service animals that are properly trained and under the proper care of their owners will be provided with the appropriate credentials. 
  • No alcohol can enter or exit the site at any of our events, EXCEPT for at the Wine & Brew Fest you are permitted to exit with unopened bottles of wine from either the VA Wineries or our International Wine Booth. We only honor & fill our SVAE Logo Growlers at any festival and all growlers must enter and exit the site empty. 
  • For general admission tickets with Main Gate entry, outside food and drinks are not permitted at any festivals, except for Wine & Brew Fest where small picnic baskets are permitted. All Bags/Coolers will be searched at all events.
  • No Outside Food or Drink For BOB FEST, other than the VIP Private Areas are permitted by any type ticket holder.
  • Early Bird Tix, Chalets & Sponsor Tables for Wine & Brew and Bacon & Bourbon are permitted outside food & drinks (no alcohol) and enter via VIP Gates. All Bags/Coolers will be searched.  
  • No large "beach umbrellas" or personal pop up tents permitted at any festival. Small handheld umbrella for rain or sun are allowed. 
  • ​BE CAREFUL IF YOU ARE PURCHASING TICKETS FROM A THIRD PARTY. There are a lot of ticket scams going on and if you get scammed, we are not responsible.  This is one of the reasons we don't use an E-tix platform.  We have real hard copy tickets, so if someone tells you they will email you the ticket, they are for sure a faker!!
COVID OR OTHER VIRUS WARNING: 
We take enhanced health and safety measures for you, our volunteers, performers, and staff. We will follow any local, state or federal mandates that are in place at the time of a festival/event. 

An inherent risk of exposure to COVID-19 (or any other illness) exists in any public space where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death. 

By attending any of our festivals or events, you voluntarily assume all risks related to exposure to COVID-19, variant strains of it or any other illness/virus that may exist. Please follow the current CDC recommendations on determining what the guidance is for your specific situation. Refunds are not given for illness or being quarantined, but you are welcome to transfer your tickets to someone else. 

​There also is a chance if restrictions change elements of the festival may have to change or be altered to accommodate.  Check back closer to the event to see what if any protocols might be in place. They will be listed on the festival page. If the event is held, even with modifications or mandated restrictions, no refunds are given. 
Rain or shine Policy: 
NO REFUNDS. If the event is held, we do not offer refunds. 
A little uncomfortable weather is not cause for a cancellation. Sometimes, due to weather or some type of mandate, we may have to alter or make necessary changes to be able to hold an event or are unable to hold the entire event (for example if we have to evacuate the site). If you choose not to attend for any reason, there is not a refund.  It also isn’t feasible with all the scheduling involved with bands, vendors, and volunteers to have a rain date.
Cancellations: 
WHAT MIGHT CAUSE A CANCELLATION?
Usually cancellations are due to unsafe weather conditions, or something else that endangers public safety. Our catastrophic cancellation insurance policy covers us for most of these situations, but it doesn't cover every scenario and some things are not even insurable. For example, it doesn't cover some types of terrorist acts, covid, other communicable virus/infection or impacts from wildfires.
If cancelled, what is refund policy for chalets & Sponsor Tables & Small Biz Sponsors? 
If covered by insurance: You will receive a full refund for the original sponsorship.

​ If you purchased additional tickets or pre-ordered beverages with your sponsorships, those will also be refunded. 

If not covered by insurance: We will do our best to honor same refund policy listed above with insurance coverage, but pending the time-frame of a cancellation and many other financial factors, we may ask that you roll the original sponsorship amount to next year's festival.  

If you purchased additional tickets or pre-order beverages, they will be refunded.  
For Chalets:
​Bacon & Bourbon Fest
Review info then complete your Chalet Agreement either on-line or if preferred, submit by phone 757-869-0664.
For Sponsor Tables: 
​Bacon & Bourbon Fest
Review info then complete your Table Agreement either on-line or if preferred, submit by phone 757-869-0664.
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