Volunteering: 

Scroll down this page to learn about the types of Volunteers we work with and to see the 2019/20 Volunteer Calendar with all the important dates for all events.  When it is time to sign up, this page is where you do that. We use an on-line program called SignUp to manage our volunteers. 

We have (3) Types of Volunteers for our festivals: 

GROUP VOLUNTEERS: An organization that is pre-registered with us that we assign spots to in advance of a fest and they fill them.  Each group has a designated Group Leader that our Assist. Fest Coordinator communicates with.  Group Leaders are responsible for getting their members signed up by deadline, understanding general knowledge of assigned spots and ensuring that the folks signing up are able to perform the jobs they sign up for. DONATIONS FROM THE EVENT ARE MADE BACK TO THE GROUP BASED ON THE TOTAL NUMBER OF HOURS WORKED.  Group volunteers do not get an event shirt, but do have the option to purchase one for $15 if they would like one. 

INDIVIDUAL VOLUNTEERS:  In advance of the fest, individual volunteers sign up by working with the Assist. Fest Coordinator. For working a shift (4-5 hours usually) they and receive a volunteer event shirt and either a $15 gift card to a local restaurant or ticket to attend the fest after their shift (if they work a first shift).  Some individuals work a double shift and get (2) gift cards. 

SUPERSTAR VOLUNTEERS: This special group of folks work with us on higher level and usually supervise an area of the event.  They work a 10-15 hour day the day of the festival, and often the days before and after. They come back year after year, and also assist us many times inbetween festivals.  Donations based on their number of hours worked are donated to their favorite charitable organization.  

HOW TO SIGN UP TO: 

We use an on-line program called SIGN-UP to manage all of the hundreds of folks in over 50 groups, and our Individual/SuperStar volunteers.  

We also use SIGN-UP to RSVP for Pre-Event Trainings and to the Check Receptions.  

When it is time, the SIGN UP LOGO will be on this page and when you click on it it will take you to the sign up program.  

If you have any questions or have problems signing up, just let us know and we can help. 

SIGN UP LOGO WILL BE RIGHT HERE, when it is time to sign up.  

Bacon/Bourbon should be up and running late July. 

PURCHASE VOL SHIRTS HERE: 
When we open sign ups for an event you also can purchase a volunteer shirt on-line and it will be ready for you at Volunteer Check In.  

Contact us at Volunteer@SmithfieldVAEvents.com

​VOLUNTEER SCHEDULE
2019/20 SEASON OF FESTIVALS

BACON/BOURBON

EVENT DATE: October 5, 2019

SIGN UP TIME FRAME Late July to Late Aug 2019 Group Volunteers: Order volunteer event shirt (optional) by 9/15/19

PRE-EVENT TRAININGS  (Only for folks working this event) You training hours are counted in your groups total hours.  Mandatory for Group Leaders and any Volunteer that is assigned Evacuation duties.  Encourage EVERYONE working to try and attend one of the sessions. Register for training through the SIGNUP online.  Option A: Sun, 9/22/19, 2-3:30 PM Option B: Tues 9/24/19, 6-7:30 PM ​

Check Presentation Bacon/Bourbon Oct. 23, 2019 5:30-6:30 Buffet Open 6:30-7:45 Check Presentation Smithfield Center WHOSE INVITED?  (2) Reps from each Vol Group Benefit Orgs up to (8) Reps All Individual Volunteers All SuperStar Volunteers RSVP REQUIRED BY 10/18/19

BOB FEST

EVENT DATE: January 18, 2020

SIGN UP TIME FRAME ​Early Oct to Early Nov 2019​ Group Volunteers: Order volunteer event shirt (optional) by 12/20/19

PRE-EVENT TRAININGS  (Only for folks working this event) You training hours are counted in your groups total hours.  Mandatory for Group Leaders and any Volunteer that is assigned Evacuation duties.  Encourage EVERYONE working to try and attend one of the sessions. Register for training through the SIGNUP online.  Option A: Sun, 1/5/20, 2-3:30 PM Option B: Tues, 1/7/20, 6-7:30 PM ​​

​Check Presentation BOB FEST  Feb. 18, 2020 5:30-6:30 Buffet Open 6:30-7:45 Check Presentation Smithfield Center WHOSE INVITED?  (2) Reps from each Vol Group Benefit Orgs up to (8) Reps All Individual Volunteers All SuperStar Volunteers RSVP REQUIRED BY 2/14/20

WINE/BREW

EVENT DATE: ​April 18, 2020

SIGN UP TIME FRAME ​February 2020 Group Volunteers: Order volunteer event shirt (optional) by 3/27/20

PRE-EVENT TRAININGS  (Only for folks working this event) You training hours are counted in your groups total hours.  Mandatory for Group Leaders and any Volunteer that is assigned Evacuation duties.  Encourage EVERYONE working to try and attend one of the sessions. Register for training through the SIGNUP online.  Option A: Sun, 4/5/20, 2-3:30 PM Option B: Tues, 4/7/20, 6-7:30 PM ​

Check Presentation Wine/Brew May 6, 2020 5:30-6:30 Buffet Open 6:30-7:45 Check Presentation Smithfield Center WHOSE INVITED?  (2) Reps from each Vol Group Benefit Orgs up to (8) Reps All Individual Volunteers All SuperStar Volunteers RSVP REQUIRED BY 5/1/20