Volunteering: 

Scroll down this page to learn about the types of Volunteers we work with and to see the 2019/20 Volunteer Calendar with all the important dates for all events.  When it is time to sign up, this page is where you do that. We use an on-line program called SignUp to manage our volunteers. 

VOLUNTEER NEWS UPDATE 10/14/19
What's going on now? 

​1) Jeff is taking group interest forms for 2020 BOB (Jan 18) and 2020 Wine/Brew (April 18th).  They are past due, so if you haven't gotten your group form in you need to asap.  

We have (3) Types of Volunteers for our festivals: 

GROUP VOLUNTEERS: An organization that is pre-registered with us that we assign spots to in advance of a fest and they fill them.  Each group has a designated Group Leader that our Assist. Fest Coordinator communicates with.  Group Leaders are responsible for getting their members signed up by deadline, understanding general knowledge of assigned spots and ensuring that the folks signing up are able to perform the jobs they sign up for. DONATIONS FROM THE EVENT ARE MADE BACK TO THE GROUP BASED ON THE TOTAL NUMBER OF HOURS WORKED.  Group volunteers do not get an event shirt, but do have the option to purchase one for $15 if they would like one. 

INDIVIDUAL VOLUNTEERS:  In advance of the fest, individual volunteers sign up by working with the Assist. Fest Coordinator. For working a shift (4-5 hours usually) they and receive a volunteer event shirt and either a $15 gift card to a local restaurant or ticket to attend the fest after their shift (if they work a first shift).  Some individuals work a double shift and get (2) gift cards. 

SUPERSTAR VOLUNTEERS: This special group of folks work with us on higher level and usually supervise an area of the event.  They work a 10-15 hour day the day of the festival, and often the days before and after. They come back year after year, and also assist us many times inbetween festivals.  Donations based on their number of hours worked are donated to their favorite charitable organization.  

PURCHASE VOL SHIRTS FOR BACON FEST  HERE: 
(SORRY THE DEADLINE HAS PAST FOR ORDERING SHIRTS - you are welcome to check with us after the event if we have any left over) 
​
Group Volunteers do not receive an event shirt, so if you would like one you can purchase you can.  Pick it up at the Volunteer Check In room on Fri before the event or on Saturday when you check in. 

HOW TO SIGN UP TO: 

We use an on-line program called SIGN-UP to manage all of the hundreds of folks from Groups  and our Individual/SuperStar volunteers.  

We also use SIGN-UP to RSVP for Pre-Event Trainings and to the Check Receptions.  

When it is time, the SIGN UP LOGO will be on this page and when you click on it it will take you to the sign up program. Find your organization and pick a spot to sign up for.  Sign up for pre-event training also if you are suppose to.

​If you have any questions or have problems signing up, just let us know and we can help. 

BOB FEST SIGN UPS COMING SOON!  

PRE-EVENT TRAINING
IF WORKING DAY OF EVENT OR IF YOU ARE A GROUP LEADER: 
Sign up for one of the Pre-event training sessions.  Mandatory for Group Leaders and highly encouraged for any volunteer that is working the day of the event. 

The sign up for trainings are at the top of the page, so sign up for spots under your group AND then also sign up for a training. 

***GROUPS SIGN UP BY Aug 30th***
CLICK SIGNUP LOGO BELOW.

Contact us at Volunteer@SmithfieldVAEvents.com

​VOLUNTEER SCHEDULE
2019/20 SEASON OF FESTIVALS

BACON/BOURBON

EVENT DATE: October 5, 2019

SIGN UP TIME FRAME Late July to Late Aug 2019 Group Volunteers: Order volunteer event shirt (optional) by 8/30/19

PRE-EVENT TRAININGS  (Only for folks working this event) You training hours are counted in your groups total hours.  Mandatory for Group Leaders and any Volunteer that is assigned Evacuation duties.  Encourage EVERYONE working day of event to try and attend one of the sessions. Register for training through the SIGNUP online.  Option A: Sun, 9/22/19, 2-3:30 PM Option B: Tues 9/24/19, 6-7:30 PM ​

Check Presentation Bacon/Bourbon Oct. 23, 2019 5:30-6:30 Buffet Open 6:30-7:45 Check Presentation Smithfield Center WHOSE INVITED?  (2) Reps from each Vol Group Benefit Orgs up to (8) Reps All Individual Volunteers All SuperStar Volunteers RSVP REQUIRED BY 10/18/19

BOB FEST

EVENT DATE: January 18, 2020

SIGN UP TIME FRAME ​Early Oct to Early Nov 2019​ Group Volunteers: Order volunteer event shirt (optional) by 12/20/19

PRE-EVENT TRAININGS  (Only for folks working this event) You training hours are counted in your groups total hours.  Mandatory for Group Leaders and any Volunteer that is assigned Evacuation duties.  Encourage EVERYONE working day of event to try and attend one of the sessions. Register for training through the SIGNUP online.  Option A: Sun, 1/5/20, 2-3:30 PM Option B: Tues, 1/7/20, 6-7:30 PM ​​

​Check Presentation BOB FEST  Feb. 18, 2020 5:30-6:30 Buffet Open 6:30-7:45 Check Presentation Smithfield Center WHOSE INVITED?  (2) Reps from each Vol Group Benefit Orgs up to (8) Reps All Individual Volunteers All SuperStar Volunteers RSVP REQUIRED BY 2/14/20

WINE/BREW

EVENT DATE: ​April 18, 2020

SIGN UP TIME FRAME ​February 2020 Group Volunteers: Order volunteer event shirt (optional) by 3/20/20

PRE-EVENT TRAININGS  (Only for folks working this event) You training hours are counted in your groups total hours.  Mandatory for Group Leaders and any Volunteer that is assigned Evacuation duties.  Encourage EVERYONE working day of event to try and attend one of the sessions. Register for training through the SIGNUP online.  Option A: Sun, 4/5/20, 2-3:30 PM Option B: Tues, 4/7/20, 6-7:30 PM ​

Check Presentation Wine/Brew May 6, 2020 5:30-6:30 Buffet Open 6:30-7:45 Check Presentation Smithfield Center WHOSE INVITED?  (2) Reps from each Vol Group Benefit Orgs up to (8) Reps All Individual Volunteers All SuperStar Volunteers RSVP REQUIRED BY 5/1/20