Volunteers:

WE MISS ALL OF OUR VOLUNTEERS!

During COVID we are not holding normal festivals.  We can't wait until we can safely return to holding them, and are hopeful that maybe by the Fall of 2021 we will be able to do so. We know the loss of funding to each of your groups has been hard. It has been rough on us as well. We also fund ourselves from the proceeds of the festivals. It has been a struggle, but don't worry, WE WILL MAKE IT THROUGH THIS STRANGE TIME.

We have held some upscale Manor House Dinner events, kicked off our new "friends group" the Sustainer Society and are working on a small, limited attendance Concert Series the weekend of June 5 & 6, 2021. 

Because it is a small event, we don't need nearly as many volunteers as we do for a normal festival.  We will be using our Board Members, SuperStar Volunteers, some of our Individual Volunteers and maybe a few group leaders that supervisor during our normal events.  If we do not fill all of the slots, we will be reaching out to a handful of  volunteer groups that made donations to Smithfield VA Events last fall as part of our new Sustainer Society. 

We hope to be back in the swing by the time fall arrives with the Oct 2, 2021 Bacon & Bourbon Music Fest, but only time will tell.  

In the meantime, please start talking to your group members to determine if they will be ready to return to volunteering in October.  Below are the upcoming dates for you to save! Depending on if we have to hold modified events with lower attendance, we may also decide to hold 2-day festivals to take advantage of the infrastructure that is already in place for Saturday.  

Hang in there, we will all get thru this together. 

Oct 2, 2021 - Bacon & Bourbon Music Fest (maybe Sunday, Oct 3rd also) 

Jan 15, 2022 - BOB Fest & 8K Chilly BOB Roadrace (maybe Sunday, Jan 16th also) 

April 9, 2022 - Wine & Brew Fest (maybe Sunday, April 10th also)

Scroll down this page to learn about the types of Volunteers we work with.  When it is time to sign up, this page is where you do that. We use an on-line program called SignUp to manage our volunteers. ​

OUR NORMAL VOLUNTEER INFORMATION: 

HOW TO SIGN UP TO WORK: 
​
GROUP VOLUNTEERS:
  • When it is time to sign up, below there will be the SIGNUP LOGO. Click on it and then search for your group. 
 
  • Pick a spot and get signed up! It will automatically send you an email and then a reminder about what you signed up for! 

INDIVIDUAL AND SUPERSTARS VOLUNTEERS: ​
  • Jeff will schedule you for your job in our SIGNUP program and it will automatically send you an email with your task info. 
We have (3) Types of Volunteers for our festivals: 

GROUP VOLUNTEERS: We work with group leaders of local organizations and get them pre-registered with us. Before an event, our volunteer coordinator assign spots to each group and they are programmed into our on-line SIGNUP program.   Group leaders are responsible for getting their members signed up by the deadline, understanding general knowledge of assigned spots and ensuring that the folks signing up are able to perform the jobs they sign up for. DONATIONS FROM THE EVENT ARE MADE BACK TO THE GROUP BASED ON THE TOTAL NUMBER OF HOURS WORKED.  Group volunteers do not get an event shirt, but do have the option to purchase one for $15 if they would like one. Prior to an event there are opportunities for pre-event training if you are new or would like more info about your task.  Some volunteers are assigned to our Emergency/Evacuation Team and they also have special training before an event. 

INDIVIDUAL VOLUNTEERS:  In advance of the fest, individual volunteers sign up by working with the Assist. Fest Coordinator. For working a shift (4-5 hours usually) they receive a volunteer event shirt and either a $15 gift card to a local restaurant or a ticket to attend the fest after their shift (if they work first shift).  Some individuals work a double shift and get (2) restaurant gift cards. 

SUPERSTAR VOLUNTEERS: This special group of folks work with us on a higher level and supervise an area of the event.  They work 10-15 hour day of the festival, and usually the days before and after. They return year after year, and also assist us in-between festivals.  Donations based on their number of hours worked are donated to their favorite charitable organization.  
HOW TO SIGN UP: 

We use an on-line program called SIGN-UP to manage the hundreds of folks from Groups and our Individual/SuperStar volunteers.  

When it is time, the SIGN UP LOGO will be on this page. When you click on it you will see all the groups that are volunteering. Find your organization and pick a spot to sign up for.

​If you have any questions or have problems signing up, just let us know and we can help. Contact your group leader first or if you need SVAE help, contact Jeff at Volunteer@SmithfieldVAEvents.com or call him at 757-675-6893
QUESTIONS OR PROBLEMS SIGNING UP?

Contact Jeff by email: 
Volunteer@SmithfieldVAEvents.com

Or call: 757-675-6893
PURCHASE VOL SHIRTS: 
We are not currently selling volunteer shirts at this time, please check back before each event if you would like to purchase one. 

​Group Volunteers do not receive an event shirt. If you would like to order one, you can do it here before each event. Pick it up at the Volunteer Check-In on Friday before the event or on Saturday when you are here volunteering for the event.