SmithfieldVAEvents.com
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    • BACON BOURBON FEST - Now in Nov! >
      • Sponsors - Bacon & Bourbon Fest
      • Bourbon Station List
      • Bourbon Descriptions 2022
    • BOB FEST - January
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    • REFUNDS & CANCELLATIONS & RULES
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  • VOLUNTEERS
    • After Purchase - Volunteer Shirt

Our Volunteers Rock!

Volunteers:

SEE WHAT WE ARE DOING DURING THE COVID19 CRISIS:
COVID19 - UPDATES
Scroll down this page to learn about the types of Volunteers we work with and to see the Volunteer Calendar with all the important dates for all events.  When it is time to sign up, this page is where you do that. We use an on-line program called SignUp to manage our volunteers. ​
Volunteer Facebook Page
SVAEvents Facebook Page
Instagram
Sign Up ENews
HOW TO SIGN UP TO WORK: 
Scroll down this page some to see the annual important calendar dates for volunteers.
​
GROUP VOLUNTEERS:
  • When it is time to sign up, below there will be the SIGNUP LOGO. Click on it and then search for your group. 
 
  • Pick a spot and get signed up! It will automatically send you an email and then a reminder about what you signed up for! 

INDIVIDUAL AND SUPERSTARS VOLUNTEERS:
  • Contact Jeff at Volunteer@SmithfieldVAEvents.com 
​
  • Jeff will get you plugged into your job in our SIGNUP program and it will automatically send you an email with your task info. 
We have (3) Types of Volunteers for our festivals: 

GROUP VOLUNTEERS: We work with group leaders of local organizations and get them pre-registered with us. Before an event, our volunteer coordinator assign spots to each group and they are programmed into our on-line SIGNUP program.   Group leaders are responsible for getting their members signed up by the deadline, understanding general knowledge of assigned spots and ensuring that the folks signing up are able to perform the jobs they sign up for. DONATIONS FROM THE EVENT ARE MADE BACK TO THE GROUP BASED ON THE TOTAL NUMBER OF HOURS WORKED.  Group volunteers do not get an event shirt, but do have the option to purchase one for $15 if they would like one. Prior to an event there are opportunities for pre-event training if you are new or would like more info about your task.  Some volunteers are assigned to our Emergency/Evacuation Team and they also have special training before an event. 

INDIVIDUAL VOLUNTEERS:  In advance of the fest, individual volunteers sign up by working with the Assist. Fest Coordinator. For working a shift (4-5 hours usually) they receive a volunteer event shirt and either a $15 gift card to a local restaurant or ticket to attend the fest after their shift (if they work first shift).  Some individuals work a double shift and get (2) gift cards. 

SUPERSTAR VOLUNTEERS: This special group of folks work with us on higher level and supervise an area of the event.  They work a 10-15 hour day the day of the festival, and often the days before and after. They come back year after year, and also assist us many times in-between festivals.  Donations based on their number of hours worked are donated to their favorite charitable organization.  
HOW TO SIGN UP TO: 

We use an on-line program called SIGN-UP to manage all of the hundreds of folks from Groups and our Individual/SuperStar volunteers.  

When it is time, the SIGN UP LOGO will be on this page and when you click on it you will see all the groups that are volunteering. Find your organization and pick a spot to sign up for.

​If you have any questions or have problems signing up, just let us know and we can help. Contact your group leader first or if you need SVAE help, contact Jeff at Volunteer@SmithfieldVAEvents.com or call him at 757-675-6893
QUESTIONS OR PROBLEMS SIGNING UP?

Contact Jeff by email: 
Volunteer@SmithfieldVAEvents.com

Or call: 757-675-6893
PURCHASE VOL SHIRTS: 
We are not currently selling volunteer shirts at this time, please check back before each event if you would like to purchase one. 

​Group Volunteers do not receive an event shirt. If you would like to order one, you can do it here before each event. Pick it up at the Volunteer Check-In on Fri before the event or on Saturday when you are here volunteering for the event.
BUY Vol Shirt (Not active now)
Contact us at Volunteer@SmithfieldVAEvents.com

​VOLUNTEER SCHEDULE
​
Due to COVID this schedule may change and some dates are not figured out yet. Please check back or ask your group leader. 
​
2020/21 SEASON OF FESTIVALS
BACON/BOURBON
EVENT DATE:
October 3, 2020
​(cancelled COVID19) 

SIGN UP TIME FRAME
Late July to Late Aug 2019

Group Volunteers: Order volunteer event shirt (optional) by XXX
PRE-EVENT TRAININGS 
(Only for folks working this event)
You training hours are counted in your groups total hours. 


Mandatory for Group Leaders
and any Volunteer that is assigned Evacuation duties. 

Volunteers can attend if they have never worked an event before or if they need additional training. 


Register for training through the SIGNUP online. 

Option A: XXXX

Option B: XXXX
Check Presentation
Bacon/Bourbon


XXXXX
5:30-6:30 Buffet Open
6:30-7:45 Check Presentation
Smithfield Center

WHO IS INVITED? 
(2) Reps from each Vol Group
Benefit Orgs up to (8) Reps
All Individual Volunteers
All SuperStar Volunteers

RSVP REQUIRED BY
​XXXX
BOB FEST
EVENT DATE:
January 16, 2021
(might add Jan 17 as well or be cancelling due to COVID...stay tuned). 

SIGN UP TIME FRAME
​Early Oct to Early Nov 2019​

Group Volunteers: Order volunteer event shirt (optional) by 12/20/19
PRE-EVENT TRAININGS 
(Only for folks working this event)
You training hours are counted in your groups total hours. 


Mandatory for Group Leaders
and any Volunteer that is assigned Evacuation duties. 


Volunteers can attend if they have never worked an event before or if they need additional training.

Register for training through the SIGNUP online. 


Option A: Sun, 1/3/20
2-3:30 PM


Option B: Tues, 1/5/20
​6-7:30 PM 
​​
​Check Presentation
BOB FEST 

XXXXX
5:30-6:30 Buffet Open
6:30-7:45 Check Presentation
Smithfield Center

WHO IS INVITED? 
(2) Reps from each Vol Group
Benefit Orgs up to (8) Reps
All Individual Volunteers
All SuperStar Volunteers

RSVP REQUIRED BY XXXXX
WINE/BREW
EVENT DATE:
​Postponed to June 5, 2021

(originally April 17, 2021)
SIGN UP TIME FRAME
TBD

Group Volunteers: Order volunteer event shirt (optional) by XXXX
PRE-EVENT TRAININGS 
(Only for folks working this event)
You training hours are counted in your groups total hours. 


Mandatory for Group Leaders
and any Volunteer that is assigned Evacuation duties. 


Volunteers can attend if they have never worked an event before or if they need additional training.

Register for training through the SIGNUP online. 

Option A: Sun, 4/4/21
2-3:30 PM


Option B: Tues, 4/6/21
6-7:30 PM 
​
Check Presentation
Wine/Brew


XXXXX
5:30-6:30 Buffet Open
6:30-7:45 Check Presentation
Smithfield Center

WHO IS INVITED? 
(2) Reps from each Vol Group
Benefit Orgs up to (8) Reps
All Individual Volunteers
All SuperStar Volunteers

RSVP REQUIRED BY XXXXX

Sign Up ENews
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Smithfield VA Events is a 501 (c) (3) public charity.  All events are 21 & up only. No infants/No pets. See Event Rules & Refunds for details.
Event Address: 
Windsor Castle Park
705 Cedar Street
Smithfield, VA 23430 
Mailing Address: 
Smithfield VA Events
PO Box 133
Smithfield, VA 23431
SVAE Headquarters: (at the fest site)
Smithfield VA Events
​302 Jericho Road
Smithfield, VA 23430
Contact Us: 
Event Questions Email:   Tickets@SmithfieldVAEvents.com

Volunteers Questions Email: Volunteer@SmithfieldVAEvents.com

General Info: Call the Visitor Center at 757-357-5182

Chalets, Premium Tables & Sponsorships or Other:
Contact Gina Ippolito, Festival Director
Gina@SmithfieldVAEvents.com
757-869-0664

Hashtags: 
#smithfieldvaevents     #svaevents  
  • Home/About
    • About Us & History of SVAE
    • Benefiting Orgs & Donations
    • Apply - Benefiting Organization
    • Sign Up E-News
    • Contact Us & Directions
  • DONATE
    • Make a Donation
    • Sustainer Society Supporters
    • After a Donation
  • Manor House Dinners
  • Festivals
    • BACON BOURBON FEST - Now in Nov! >
      • Sponsors - Bacon & Bourbon Fest
      • Bourbon Station List
      • Bourbon Descriptions 2022
    • BOB FEST - January
    • WINE & BREW FEST - April
    • Indiv Tix Options & Release Dates- All Fests
    • Sponsorships - All Types
    • Reserved Table Info
    • Party Chalets/Private Areas
    • Small Business Sponsorships
    • Vendor Inquiries
  • Buy TIX On-Line
    • REFUNDS & CANCELLATIONS & RULES
    • Tix Buying - Troubleshooting
    • After On-Line Purchase Info
    • What Happens When Sold Out?
  • Hotels
  • VOLUNTEERS
    • After Purchase - Volunteer Shirt