Chalet Info & Details - Wine & Brew Fest
The info below can answer questions you or your chalet coordinator may have and help you plan a fabulous day for your guests!
Below is a draft site map. Please note that your chalet location will not change but pending chalet final sales, your chalet number may change. There will be a final site map included with your tickets with a final chalet number, so you can let your guests know.
chalet TICKET INFO:
TICKET TYPES & DESCRIPTIONS:
Early entry at 11:00 AM thru VIP GATE #1. Unlimited International Wines, VA Winery & VA Brew Tastings, souvenir tasting glass, stadium cup, live music on (3) stages, and entry into festival.
NOTE: You have choice of Wine or Beer style tasting glass while supplies last. You can taste wine or beer out of either glass, it doesn’t matter. We just might run out of one type first.
Available for purchase: Wines by the glass/bottle, brews by the cup/growler, water & sodas, unique retail vendors and food vendors.
Early entry at 11:00 AM thru VIP GATE #1. Unlimited International Wines, VA Winery & VA Brew Tastings, souvenir tasting glass, stadium cup, live music on (3) stages, and entry into festival.
NOTE: You have choice of Wine or Beer style tasting glass while supplies last. You can taste wine or beer out of either glass, it doesn’t matter. We just might run out of one type first.
Available for purchase: Wines by the glass/bottle, brews by the cup/growler, water & sodas, unique retail vendors and food vendors.
CHALET EXTrA TIX & UPGRADES to BOURBON
You can add in as many as you want until we sell out…BUT HIGHLY RECOMMEND FINALIZING YOUR TICKET ORDER BY MARCH 10th. AFTER MARCH 10TH, we hold (4) Tickets for Chalets until March 24th in case you need a few extra
INVOICES, Payments & How Get Tix:
Invoices will be emailed to you after you complete your ON-LINE SPONSOR CONFIRMATION. We will update your invoice if you add in tix after it is sent.
Note: there is a 3.2% process fee added to your total if you want to pay with a credit card.
Note: there is a 3.2% process fee added to your total if you want to pay with a credit card.
- When you return the on-line agreement, let us know if paying by check or credit card.
- All payments due in full due on or before March 24th.
- Tickets will be mailed or delivered to you the week of March 27th.
Chalet # & Location:
Your assigned chalet location will not change but your chalet number might (pending the final chalet sales). To view the preliminary site map, click here. You will be sent a final site map with your accurate chalet number when you get your tickets.
Chalet BAnners:
VIP Chalet with additional sponsorship area: If chalet includes chalet plus a sponsor area, SVAE provides signs for both chalet and sponsor area. All signs produced by SVAE remain property of SVAE and will be reused if you sponsor another event in the future. You will need to provide us high resolution logos or have your graphic folks send us a print ready file.
Chalet Only: You are responsible for providing your own banner for your chalet. If you need to order a banner, let Fest Director know and she can hook you up to have one produced.
Recommended banner size is 2-2.5 ft tall by 6-8 ft wide and grommets are needed in all four corners.
Chalet Only: You are responsible for providing your own banner for your chalet. If you need to order a banner, let Fest Director know and she can hook you up to have one produced.
Recommended banner size is 2-2.5 ft tall by 6-8 ft wide and grommets are needed in all four corners.
- Deadline to get us your banner is Monday before the event. You can pick banner after the event up starting on Tuesday.
- We can just keep your banner if you don’t want to mess with getting it to us for every festival.
Chalet VIP Parking PASSES:
Each chalet package comes with some VIP Parking Passes, (one for every two tickets in your package). If you add in additional tix, you can also get more VIP Parking passes (one for every two tickets) as follows:
For Regular Chalet: You can get up to a max of (14) total VIP Parking passes.
VIP Chalet with Sponsor Area: You can get up to a max of (18) total VIP Parking passes
For Regular Chalet: You can get up to a max of (14) total VIP Parking passes.
VIP Chalet with Sponsor Area: You can get up to a max of (18) total VIP Parking passes
Chalet table layouts & seating:
All table linens are provided by the fest, and they are eggplant (a deep purple). Weather permitting the tables in the “yards” have an umbrella.
Chalets include the tent area, plus a small "yard" that is sectioned with white picket fence. We do not provided additional tables or chairs, only what is standard for each chalet.
What's included:
Mini Chalets: (15 x 15) tent with total seating for (12). Seating for (6) inside the chalet, and (6) in the white fenced yard, and (1) 6-ft banquet table for food/drinks. Seated tables are 48"rounds. Comes with (12) total chairs.
Chalets: (20 x 20) tent, with total seating for (22). Seating inside chalet at (2)-60” round tables with (8) chairs each and seating for (6) at (1)-48" round in the white fenced yard. (2) 6-ft. banquet tables for food/drinks inside the chalet. Total Chairs (22).
Chalets include the tent area, plus a small "yard" that is sectioned with white picket fence. We do not provided additional tables or chairs, only what is standard for each chalet.
What's included:
Mini Chalets: (15 x 15) tent with total seating for (12). Seating for (6) inside the chalet, and (6) in the white fenced yard, and (1) 6-ft banquet table for food/drinks. Seated tables are 48"rounds. Comes with (12) total chairs.
Chalets: (20 x 20) tent, with total seating for (22). Seating inside chalet at (2)-60” round tables with (8) chairs each and seating for (6) at (1)-48" round in the white fenced yard. (2) 6-ft. banquet tables for food/drinks inside the chalet. Total Chairs (22).
Chalet CATERING & dIY food rules:
Catering: Chalets can order turn-key catering from our exclusive caterer, Smithfield Station. The fest will send you the special Station catering menu 4-5 weeks before the festival. We do not permit other caterers, vehicles, or non-ticketed persons to enter the event to drop off food to chalets. (Our site has limited accessibility, and there are over (35) chalets, so trying to manage all those catering trucks along with all of our event vendors, would be totally crazy!).
DIY Food: You also have the option to hand-carry in a DIY Feast “potluck style” or other food that you pick up and set up yourself. It's fine if you pick up from another restaurant, we just don't allow them to deliver it on-site. If you are doing your own food, don’t forget plates, napkins, silverware & serving dishes.
Chalet can bring in their own food, water/soda but no alcohol of any type may be brought into or leave the event.
DIY Food: You also have the option to hand-carry in a DIY Feast “potluck style” or other food that you pick up and set up yourself. It's fine if you pick up from another restaurant, we just don't allow them to deliver it on-site. If you are doing your own food, don’t forget plates, napkins, silverware & serving dishes.
Chalet can bring in their own food, water/soda but no alcohol of any type may be brought into or leave the event.
Chalet Gifts:
Thanks to our Presenting Sponsor, Smithfield, all chalets will receive a complimentary case of (24) water bottles. This case will be in your chalet upon arrival. It is not in a cooler.
Compliments of SVAEvents, chalets also get a Special Gift Bag with (1) red, (1) white bottle of wine and an empty growler.
How to pick up your Gift Bag: When you arrive at the festival and enter thru VIP GATE #1, check in at the SPONSOR CHECK IN TENT, located to the right of the Manor House. This is also where you pick up any pre-order wines or drink ticket you ordered.
Compliments of SVAEvents, chalets also get a Special Gift Bag with (1) red, (1) white bottle of wine and an empty growler.
How to pick up your Gift Bag: When you arrive at the festival and enter thru VIP GATE #1, check in at the SPONSOR CHECK IN TENT, located to the right of the Manor House. This is also where you pick up any pre-order wines or drink ticket you ordered.
Coolers & Ice:
COOLERS: The festival does NOT provide coolers for chalets, but you can bring your own. You may not however bring in any alcoholic beverages of any type. It is against the ABC permit we have for the festival.
You can drop your cooler off on Friday afternoon or bring it in Saturday morning. We do provide overnight site security, but it is leave at your own risk. So far, we have never had a problem.
ICE: We do provide complimentary ice for chalets. Starting early Saturday morning, our Ice Team will ice up coolers that are in your chalet. We also provide complimentary ice during the event if you need it. Just let your Sponsor Host know for find someone with a radio and they will have the Ice Team come by your chalet.
It is recommended that you take your cooler and left-over drinks & food with you Saturday when the event is over. If that isn’t possible, before you leave the site coordinate with our Sponsor Host to figure out the best plan of action to get your belongs stored in our barn before you leave the site. There is more info about clean up in another info box.
You can drop your cooler off on Friday afternoon or bring it in Saturday morning. We do provide overnight site security, but it is leave at your own risk. So far, we have never had a problem.
ICE: We do provide complimentary ice for chalets. Starting early Saturday morning, our Ice Team will ice up coolers that are in your chalet. We also provide complimentary ice during the event if you need it. Just let your Sponsor Host know for find someone with a radio and they will have the Ice Team come by your chalet.
It is recommended that you take your cooler and left-over drinks & food with you Saturday when the event is over. If that isn’t possible, before you leave the site coordinate with our Sponsor Host to figure out the best plan of action to get your belongs stored in our barn before you leave the site. There is more info about clean up in another info box.
PRE-ORDER WINE & DRINK TIX:
About a month before the event, you will receive an order form for pre-ordering wines, soda, water & drink tickets.
These will be ready for you upon arrival and check in at our Sponsor Check in booth located to the right of the Manor House as you enter thru VIP GATE #1.
If you have a large wine order, our VIP Hosts will assist in getting it to your chalet.
Thanks to our Presenting Sponsor, Smithfield, all chalets will receive a complimentary case of water which will be in your chalet.
If you would like some complimentary plastic wine glasses, just let the Sponsor Host know and they can get you some.
These will be ready for you upon arrival and check in at our Sponsor Check in booth located to the right of the Manor House as you enter thru VIP GATE #1.
If you have a large wine order, our VIP Hosts will assist in getting it to your chalet.
Thanks to our Presenting Sponsor, Smithfield, all chalets will receive a complimentary case of water which will be in your chalet.
If you would like some complimentary plastic wine glasses, just let the Sponsor Host know and they can get you some.
SET-UP & clean UP:
DECORATING: Due to lack of overall participation, as only a few of our 37 chalets have been participating, there is no longer a “decorating contest”, but feel free to personalize your chalet! Just make sure you don’t use any products that will stain or damage the tents or fencing.
FRIDAY EARLY SET UP: Chalet Owners can come drop stuff off Friday after 12:00 (Noon) thru 7 PM Friday evening. You ARE NOT permitted to drive onto site to your chalet. Please pull into the U-Turn located to the right of the Manor House and our Gate Monitors will assist you. We can arrange a golf cart to help get your stuff to your chalet. The fest is not responsible for items you leave, but we do have overnight security Friday night.
SATURDAY MORNING SET UP: Owners or a couple of your “Set-Up-Crew” can get in early at 9:30 AM to set up chalet. Please do not come before 9:30 am, as we have vendors, breweries and other logistics rolling in.
YOUR GUESTS will be permitted to enter starting at 11:00 am thru the VIP GATE.
You WILL NOT BE ALLOWED TO DRIVE ON TO THE SITE OR UP TO THE GATE AREA to unload.
Please just go park in VIP Parking and flag down a golf cart if you need assistance. There are golf carts assigned to help chalets starting at 9:30 am Saturday morning, so just wave one down. They will be closely watching the parking areas and are ready to assist you. After dropping off items at your chalet, please tell your set-up folks to go to the VIP GATE with their tickets so they can get their wristbands.
AMPHITHEATER CHALETS: you get (1) special parking permit to pull one car into the handicapped parking area and park outside the split rail fence behind your chalets. You will be emailed the special pass.
SATURDAY AFTER EVENT CLEAN UP: It is best if you take all your personal items in the chalet with you when you leave the festival. If that is not possible, please coordinate with the fest in advance so we can plan to move it into our Storage Barn. The Tent Company can come early Sunday and start breaking things down. We are not responsible for anything you leave inside your chalet after the event.
You also need to coordinate with our Sponsor Host at the event if you plan on leaving anything unexpectedly, so it can be moved into our storage barn
FRIDAY EARLY SET UP: Chalet Owners can come drop stuff off Friday after 12:00 (Noon) thru 7 PM Friday evening. You ARE NOT permitted to drive onto site to your chalet. Please pull into the U-Turn located to the right of the Manor House and our Gate Monitors will assist you. We can arrange a golf cart to help get your stuff to your chalet. The fest is not responsible for items you leave, but we do have overnight security Friday night.
SATURDAY MORNING SET UP: Owners or a couple of your “Set-Up-Crew” can get in early at 9:30 AM to set up chalet. Please do not come before 9:30 am, as we have vendors, breweries and other logistics rolling in.
YOUR GUESTS will be permitted to enter starting at 11:00 am thru the VIP GATE.
You WILL NOT BE ALLOWED TO DRIVE ON TO THE SITE OR UP TO THE GATE AREA to unload.
Please just go park in VIP Parking and flag down a golf cart if you need assistance. There are golf carts assigned to help chalets starting at 9:30 am Saturday morning, so just wave one down. They will be closely watching the parking areas and are ready to assist you. After dropping off items at your chalet, please tell your set-up folks to go to the VIP GATE with their tickets so they can get their wristbands.
AMPHITHEATER CHALETS: you get (1) special parking permit to pull one car into the handicapped parking area and park outside the split rail fence behind your chalets. You will be emailed the special pass.
SATURDAY AFTER EVENT CLEAN UP: It is best if you take all your personal items in the chalet with you when you leave the festival. If that is not possible, please coordinate with the fest in advance so we can plan to move it into our Storage Barn. The Tent Company can come early Sunday and start breaking things down. We are not responsible for anything you leave inside your chalet after the event.
You also need to coordinate with our Sponsor Host at the event if you plan on leaving anything unexpectedly, so it can be moved into our storage barn
OUR Sponsor VIP HOST TEAM:
When you arrive at the event on Saturday morning, check in with our Sponsor Host Team at the SPONSOR CHECK IN TENT. It's located at the end of the VIP GATE #1 Entrance to the right of the Manor House.
This tent is where you will also pick up your Gift Bag and anything your pre-ordered (wines, drink tickets).
Our Sponosr Host Team will stop by your chalet during the day to check on you, but if you need anything in-between you can go to the booth or find someone with a radio and they can call them for you.
We can solve almost anything with our MacGyver-like volunteers, so if your sign is falling and you need a zip-tie, or you want the sides of your tent removed, we can help you get it taken care of.
We strive to make your experience amazing, so just let us know if you need something
This tent is where you will also pick up your Gift Bag and anything your pre-ordered (wines, drink tickets).
Our Sponosr Host Team will stop by your chalet during the day to check on you, but if you need anything in-between you can go to the booth or find someone with a radio and they can call them for you.
We can solve almost anything with our MacGyver-like volunteers, so if your sign is falling and you need a zip-tie, or you want the sides of your tent removed, we can help you get it taken care of.
We strive to make your experience amazing, so just let us know if you need something